Sending an effective Minutes of Meeting

Whenever you send a minutes of meeting, ensure the below are captured.

• Meeting information:

  1. Meeting’s date and time

  2. Location

  3. List of all attendees.

  4. List of absentees.

• Agenda:

  1. List the topics discussed

  2. Provide enough context.

• Summaries:

  1. Briefly summarize every point in the Agenda

  2. Mention what was discussed and/or decided.

  3. Highlight any particularly significant comments or questions that came up.

• Action items:

  1. Specify who is going to do what on the action items

  2. Add a deadline for each action Item.

• Next meeting:

  1. When is the next meeting date, time

  2. Who will be joining the next meeting.

  3. What will be the preliminary agenda items.

• Attachments:

  • Include any documents shared during the meeting.

To Be Continued.

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